Scheduling

Schedule views

GRASSR shows your schedule in three views:

Focus on a single day. Jobs are listed in route order as numbered stops (1, 2, 3...). Tap the ⋮ menu on any job to reorder it — move to top, bottom, or pick a specific position. You can also reassign jobs to a different crew member from this menu.

Optimize Route: When you have 3 or more stops, an "Optimize Route" button appears to automatically order your jobs for the shortest driving route.

Week View

See your entire week at a glance. Jobs are grouped by crew member with color-coded sections. Each crew member gets a consistent color across the app.

Your jobs appear first
Other crew appears alphabetically below
Unassigned jobs appear at the bottom

Month View

See job counts per day across the month. Tap any day to jump to it.

Route order

Jobs within a day are ordered by route order, not time. This matches how lawn care actually works — you drive a route, not a clock.

To reorder your route:

Switch to Day View
Tap the ⋮ menu on a job card
Choose Move to Top, Move to Bottom, or Move to Position to pick a specific stop number

Route numbers (1, 2, 3...) update automatically.

Crew filter

When you have crew members, filter tabs appear at the top of the schedule:

All — shows everyone's jobs, grouped by crew member
Me — shows only your assigned jobs
[Crew name] — shows a specific crew member's jobs

For crew members: If your boss has "crew can see other schedules" turned off, you'll only see your own jobs. The filter bar won't appear.

Recurring jobs

For customers you service on a regular schedule:

Go to Settings → Recurring Jobs (under Scheduling & Crew)
Tap + to create a recurring template
Set the customer, frequency (weekly, biweekly, monthly), day of week, and price
Choose the billing type for how invoicing works
GRASSR auto-generates jobs on the schedule

Frequency options

Weekly — same day every week
Biweekly — every other week
Monthly — once a month on a specific day
Custom — every N days (you set the interval)

Billing types for recurring jobs

Billing Type	What happens
Per Visit	Each completed job creates its own invoice
Fixed Price	One invoice sent on a set schedule (weekly/biweekly/monthly), regardless of visit count
Manual	You create invoices yourself

Example (Per Visit): "Mrs. Johnson — Every Tuesday — $55 — Mow + Edge" → invoice sent after each visit

Example (Fixed Price): "Smith Properties — Every Monday + Thursday — $400/month" → one invoice sent on the 1st of the month

Backdating

Already been servicing a customer before adding them to GRASSR? No problem. Set the start date to the date you started and GRASSR will generate visits for the entire range, including past dates. This is useful for catching up your records or creating invoices for work already completed.

Example: You've been mowing Stephen's yard every other Tuesday since March. Add him as a recurring biweekly job starting March 4th and GRASSR creates all the visits from then through your end date — past and future.

When a recurring job generates, it creates a regular job on the schedule that you can edit, reassign, or skip without affecting future occurrences.

Rescheduling when weather hits

Bad weather? Tap any affected visit on the schedule and move it. The cascade-aware reschedule keeps the rest of your day intact instead of double-booking the rescheduled visit on top of an already-full day. For weeks where a whole day washes out, work through the visits one at a time — each move takes a few taps and the customer gets notified automatically.

Schedule tips

Batch by neighborhood: Group customers near each other on the same day to minimize driving
Use route order: Drag jobs into the order you'll actually drive them
Check the dashboard: The home screen shows today's jobs and a route map preview
Assign before the day starts: Crew members see their assignments immediately on their phones